PRIVACY POLICY

USE OF PERSONAL INFORMATION

The THIMUN Foundation respects the privacy of all participants of our conference and considers that the proper handling of personal data is vitally important and is aware of the privacy legislation and complies with the European laws of GDPR (General Data Protection Regulation).

This policy describes the types of information we may collect from when you visiting our websites (Foundation, The Hague, Singapore, Qatar, MINIMUN), MUNIS, and our conference webapp. The school is responsible for the careful handling of personal data.

Personal information submitted will not be transferred to any non-affiliated third parties unless otherwise stated at the time of collection. When a user submits personally identifiable information, it is used only for the purpose stated at the time of collection.

Registration for participating in one of our programmes, allows us to communicate with those interested in our conference. Once the school is registered in our system it gives the THIMUN Foundation the consent to communicate via email by providing monthly newsletters, and information about upcoming conferences. If, at any time, you wish to be removed, please email us with this request.

CONSENT

Where consent for the use and disclosure of personal information is required, such as our websites, the THIMUN Foundation will seek consent from the appropriate person/s. If the student has not yet reached the age of sixteen, his or her legal representative’s consent is required which falls within the responsibility of the school registering for THIMUN events. Therefore, students at the age of sixteen or older must give consent themselves. Consent may be withdrawn at any time.

When a school registers for participation in one or more of our conferences, we may ask the MUN-Director or the student directly to provide information by which they may be personally identified by, such as name, postal address, e-mail address, telephone number, or ANY OTHER INFORMATION THE WEBSITE COLLECTS THAT IS DEFINED AS PERSONAL OR PERSONALLY IDENTIFIABLE INFORMATION UNDER AN APPLICABLE LAW.

This information includes:

• Information that is provided by filling in forms on our This includes information at the time of registering to apply for a position for one of our conferences, registering for our events/conferences/workshops, posting material, or otherwise when providing us with personal information when visiting the site.
• Records and copies of correspondence including email addresses when contacting
• Responses to surveys that we might ask to be completed for research
• Details of transactions that may be required to provide financial

PERSONAL DATA/INFORMATION

The Information we collect is given to us via the school registered and the responsible MUN-Director at the time of registration. In order to register your school delegation for our conferences, we collect the following personal information (this may vary for the different events):

• School Name and Contact Information
• MUN-Director and Contact Information
• Name
• Email Address
• Sexual Orientation (M/F/X)
• School Grade/Class
• Nationality
• Date of Birth
• Emergency contact Information during event
• Pictures of registered participants (For badges, Security during events).

WHO HAS ACCESS TO YOUR INFORMATION

The THIMUN Foundation Board of Directors and Staff will have access to personal information. If there is a need to register on a third-party platform that the THIMUN Foundation will be using, those entities will also have this personal information. This includes Google and Zoom.

The MUN-Director can review and change some personal information of their school’s participants by logging into our MUNIS system. School details (contact information, changes of MUN-Director/contact person etc.) can only be updated by contacting the THIMUN Foundation by email. The THIMUN Foundation will not share any personal information without prior, express approval.

SECURITY

The MUNIS website takes every precaution to protect our users’ personal information. Whenever users submit personal information (such as contact info) via online forms, registration, upon submission that information is encrypted via the highest level of SSL (Secured Sockets Layer) available. Servers that store personally identifiable information are in a secure environment.

The safety and security of personal information also depends on the MUN-Director. Where a password has been provided or created for access to certain parts of our websites, the MUN-Director is responsible for keeping this password confidential. We ask not to share these passwords with anyone. It is important to be careful about giving out information in public areas of our websites like message boards. The information shared in public areas may be viewed by any user of our websites.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect personal information, we cannot guarantee the security of personal information transmitted to our websites. Any transmission of personal information is a risk. We are not responsible for circumvention of any privacy settings or security measures contained on our websites.

CHANGES TO OUR PRIVACY POLICY

The date the privacy policy was last revised can be identified on our website. The MUN-Director is responsible for ensuring we have an up-to-date active and deliverable email address, and for periodically visiting our websites and this privacy policy to check for any changes.

Please read this policy carefully to understand our policies and practices regarding personal information and how we will treat it. If a registered school, MUN-Director, or participant does not agree with our policies and practices, then it is their choice to not use our websites. By accessing or using our websites, all those registering for our conference, agrees to this privacy policy. This policy may change from time to time. The continued use of our websites after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

 

CONTACT INFORMATION

To ask questions or comment about this privacy policy and our privacy practices, contact us at: info@thimun.org